Our club audit review committee recommended better controls on cash handling at club meetings.
[This is similar to what we used to do years ago.
i. The two people at the sign in desk will record the amount of money the club will deposit
ii. Filling in the meeting date on the top of the tally sheet that came with the sign-in sheet
iii. Counting the breakfast and food pantry cash and checks and recording them on the tally sheet.
Notes:
Some people pay for breakfast ahead and this is noted next to their name.
Count them in head count when they are present.
Give the Greeter the raffle winnings money before filling out the tally sheet.
There is a calculator in the club box
iv. Totaling the ‘$ amount’ column
v. Counting and recording the number of ‘members attending’,
‘guests\visiting Rotarians (paying)’ and ‘guests\speakers (non-paying)’on the tally sheet.
vi. Both sign-in table people sign the tally sheet confirming the accuracy of the report.
vii. Give the tally sheet to the Sergeant-At-Arms.
b. The Sergeant-At-Arms will complete the fines/happy dollars section of the tally sheet and sign it.
c. The tally sheet goes with the cash to the Treasurer if present, or to the Secretary if present
or to the Club President, in that order.